Why you should want to read an Environmental Report

Have you ever sat through a presentation or read a report where it was obvious that it was not prepared with you in mind.

  • Any such presentation or report is destined to fail in the delivery of its message.

In our experience it is essential that the presentation engages all stakeholders such that they understand the subject matter (to the extent that they need to) and the highlight the key performance indicators which will be referred to throughout the presentation.

1. Engage Stakeholders Early

Involving stakeholders early in your reporting process will provide an opportunity to understand their  concerns, while discovering opportunities to address issues before they become a serious threat to the project.

  • Building an effective engagement strategy will improve trust, collaboration, open dialog and information sharing.

2. Decide on the Manner in which to Engage Stakeholders

There are many ways to involve internal and external stakeholders including; surveys, questionnaires, one-on-one interviews, focus groups, community panels, or workshops.

  • The manner you choose to communicate with stakeholders should be determined based on an understanding of the needs of stakeholders.

3. Decide on the Content and Frequency of Communications

Outlining a detailed time frame for initial and follow-up communications or meetings will help manage stakeholder’s expectations and maximize engagement.

  • Communications with stakeholders should articulate clear objectives and outline any rules of engagement, including information regarding confidential data, privileged conversations and anonymity.

4. Report on Findings

  • Communicating feedback, concerns, findings and action plans will help build a level of transparency with stakeholders and reiterate commitment to the project.